19. Januar. 2014 | von Christopher Rudolf

In this post, we describe collectively the calendar options that are available to optimize your calendar to your needs. Because a lot has changed here in the last month!

You can now access the calendar options no longer in the location settings, but via the main navigation bar in the expanded menu of "Calendar":

This is how you find the calendar settings.

A window opens here where you will find the calendar options. Once you have changed and saved your calendar settings, the calendar will reload automatically. However, certain options only become active when you reload the calendar or log in again. These options are divided into three areas, which we describe below.

Calendar Properties

This tab contains all the properties that affect the display of the calendar.

• Icons: Which icons should be displayed in the calendar to quickly get an overview of appointments. Gender, customer group or multi-part appointment are available for this.
• Information in the appointment: New here is the option to display the time directly in the calendar field. In addition, it can be configured so that individual appointment steps are no longer displayed separately, but grouped. You can also have the names of the employees involved in an appointment displayed in each appointment step.
• Display of absent employees: Should this column be reduced in size or should it even be hidden completely (this is a new option).
• Calendar size: You can now not only determine the width of an individual column, but also specify what minimum height the calendar should have. This option is especially for customers whose average appointments are shorter than 30 minutes and who frequently work with mobile devices.
• Contrast mode: These options allow the calendar to be displayed with stronger contrast and strong dividing lines between appointments.
• Compact mode: Particularly recommended for customers with small displays. This option reduces spacing to get more information on one screen.

Appointment Entry

The appointment entry options concern the appointment form. Here you can configure mandatory fields (for example mobile number or email address), the way your products are offered to add to your appointment ("Offer all products during appointment entry") and how the calendar should behave when the product can no longer be booked because a resource or employee is already occupied ("Strict product mode").

Besides this is the important option of PIN mode: This defines whether an appointment can only be saved or changed by entering an employee-specific PIN. The person who saved or changed the appointment can thus also be identified if only a central login to the calendar exists.

At this point you can also define your standard appointment lengths that you can select during appointment entry and for example add a length of 20 or 25 minutes.

Calendar Groups

With calendar groups you can group your employees and thus collectively show and hide them in the calendar. Use calendar groups if many employees work in your business or if you manage many resources (rooms, cosmetic beds, hood dryers) in your calendar and want to get a faster overview when searching for available appointments.

Do you have any questions or requests regarding your calendar display? Please contact us by phone or via info@belbo.com and we will be happy to help you.